These tips can make your video conferences more enjoyable and productive.
Webinar etiquette: Not particularly different from the rules of conduct for any meeting or presentation, but they do have a slight twist to accommodate the online media. These are few of the most important (yet sometimes forgotten) rules of webinar etiquette:
When the webinar is a smaller, collaborative meeting
- Have a clear agenda.
- Invite everyone to use their webcams, where necessary.
- If it is a meeting and everyone is on webcam, be engaged and attentive. Unlike live meetings, where you could be in the back of the room or looking at your phone under the table and no one sees because they are focused on the presenter, you will always be in direct sight of everyone.
- Remove distractions, such as going where there’s less background noise and turning off your phone.
- Make use of the software’s engagement features. If you are meeting to collaborate on a document, use the notes software on the program to edit and comment together. If the program has a whiteboard feature, use it for making notes, charts or brainstorming.
Whether the webinar is a presentation to a group or a small gathering to work on a project, the purpose of webinar etiquette is to make it easier for everyone to engage in the topic and get the most out of it that they can.
Your environment: the basis of your webinar setup
Check your surroundings before going live with your webinar. This part is rather easy to fix if you plan enough ahead, and you’ll really have only yourself to blame if things go wrong during your live webinar because of environmental factors.
Pick a quiet spot
The environment is the number one factor that people usually overlook. Pick a quiet meeting room to settle with your team (e.g if they have moderation roles).
Make sure you are comfortable and that you will not be disturbed by external noises, people entering the room, etc.
For a really perfect webinar room, make sure it’s well isolated from external noises. You don’t want your webinar attendees to wonder about who they hear in the background or be disturbed by the noise from the street.
Make sure you have enough light
In the video as in photography, lighting is everything. It will impact how you look, the quality of the video, and how your company looks. The better the light, the more beneficial it will be. Also, you don’t have to invest in fancy equipment. Just pick a room with enough natural light coming in. Make sure that the source of light is not behind you to avoid backlighting.
How is your Internet speed?
Everybody hates a bad Internet connexion. Especially when you’re live-streaming the webinar! Nothing is worse than having your bitrate drop, seeing participants complain that they can’t see your presentation well or can’t hear you well. Fortunately, you can also prepare for this by making sure your internet connection is stable and reliable throughout your webinar.
To prevent any issue:
- Make sure you have at least 25Mbps (recommended) in download and upload.
- Stop any application on your computer that requires too much bandwidth (like torrents or scripts).
- Connect with your ethernet port rather than Wi-Fi. Wi-Fi is a wonderfully practical technology, but when it comes to reliable live stream video, you may want to go with an ethernet cable for the added stability.
Are you using a modern browser?
No, IE11 is not a modern browser. Unfortunately.
We recommended the following browsers:
We also support Safari, and Mobile on compatibility mode. This means your viewers will still get a 720p webinar stream, but the layout will be slightly different and the overall experience won’t be as great as it would have been on the 2 browsers mentioned above.
Test Microphones / Cameras
Check your mic and camera. Double-check if you are using an external mic or camera.
Due COVID-19 restrictions many companies are inquiring about Charlie’s webinar. It’s a convenient way to propagate Charlie’s message throughout your organization, and proves to be cost-effective. In addition, circumstances permitting, Charlie can accommodate on-site live performances as well. Choose the option that best suits your needs.